Personal information is any information or opinion about an identified individual or an individual who can be reasonably identified from the information or opinion. Information or an opinion may be personal information regardless of whether it is true.
During the provision of our services, we may collect your personal information. The kinds of personal information we collect include:
We will collect personal information when you complete an application form, submit your resume, attend an interview, or otherwise provide us with personal information in person or via telephone, email or other means, whether at our request or your initiative.
Personal information may also be collected from a source other than you when:
We might collect your personal information from other sources such as an information services provider, your employer or ex-employer or a publicly maintained record, including public records via social media platforms like LinkedIn and Facebook. We only collect your personal information from other sources if it’s unreasonable or impracticable to collect your personal information from you.
We collect, hold, use and disclose your personal information to provide you with recruitment services or other services through a Site. We handle and disclose your personal information to facilitate or in connection with:
We may also collect, hold, use or disclose your personal information for:
Where your personal information is used or disclosed, we take steps reasonable to ensure it’s relevant to the purpose of using or disclosing it.
You are under no obligation to provide your personal information to us. However, we may not be able to offer services to you without certain information from you or where you provide inaccurate or incomplete information.
We disclose your personal information to provide recruitment services or as otherwise set out in this privacy policy. The recipient could be:
This disclosure is always on a confidential basis or as required by law.
To help us make better recruitment decisions, we may use automated systems or tools that involve artificial intelligence, such as algorithms or machine learning (including those provided by third parties) to help us quickly, efficiently and more accurately analyse data we have about you and other candidates, as well as data we hold on our clients' needs. This can include applying tools that use algorithms (such as filtering tools or machine learning) to your personal data in order to help us make the recruitment process much more efficient for you.
If you’re our client, we collect information that is reasonably necessary for us to provide the best recruitment solutions for you and your business needs. The main types of information we collect about our clients include:
We collect information about you when:
We collect, hold, use and disclose your personal information to provide you with recruitment services. This includes disclosing information and feedback you provide to us to a candidate we have submitted to you regarding their application or interview with you.
We may disclose personal information and opinions you provide to us as part of a reference check to our client (potential employer). Where you have agreed to be contacted by a potential employer, we will also need to disclose your information to the potential employer.
The type of information that we typically collect and hold about referees is information about a candidate's suitability for particular jobs or particular types of work. It might include:
We may collect certain information when you visit our websites, mobile sites, applications and social media pages (Sites). For example, our servers receive and record information about your computer, device and browser, including potentially your IP address, browser type, and other software or hardware information.
If you subscribe to a Site, fill in an online registration form or email us via the email link on a Site, we may collect your name, contact details and other personal information to enable us to provide information per your preferences.
If you use a mobile or another device to access Sites, we may collect a unique device identifier assigned to that device, location data, or other transactional information from that device.
Any cookies we use are to remember your Site preferences. They may be used to collect and store information such as pages you have visited, content you have viewed, search queries you have run and viewed advertisements on the Site and other websites you have visited.
You can always disable the use of cookies by changing your browser's security settings. However, this may affect your access to certain features, content or personalisation available through the Sites.
We Hopmedic disclose your personal information to recipients who are located outside Australia. Those recipients are likely to be located in the United States of America.
We may use and disclose your personal information to inform you of products and services via email, SMS, mail or other forms of communication, per the Spam Act and the Privacy Act. If you do not wish to receive such notifications, you can opt out by contacting us via the contact details set out below or through the provided opt-out mechanism.
We understand the importance of your privacy and take all reasonable steps to protect the personal information we hold against misuse, interference and loss and from unauthorised access, modification or disclosure. We hold personal information in hard copy and electronic forms in secure databases on secure premises, accessible only by authorised staff.
The Internet is not always a secure method of transmitting information. Accordingly, while we seek to protect your personal information by implementing digital security systems in various parts of our Sites, we cannot accept responsibility for the security of information you send or receive from us over the Internet or for any unauthorised access or use of that information.
Our website may contain links to websites operated by third parties. Those links are provided for convenience and may not remain current or be maintained. We’re not responsible for the privacy practices of, or any content on, those linked websites and have no control over or rights in those linked websites. The privacy policies and settings that apply to those other websites may differ substantially from our privacy policy, so we encourage individuals to read them before using those websites.
We take reasonable steps to ensure the personal information we hold is accurate, up‑to‑date, complete, relevant and not misleading. If you would like to access or correct your personal information, or you would like more information on our approach to privacy, please contact us via the contact details set out below.
We may be unable to provide access to personal information if access would impact the privacy rights of others. A good example is where a referee provides an opinion confidentially. We will grant access to the extent required or authorised by the law and take reasonable steps to correct personal information if necessary and appropriate.
To obtain access to your personal information:
We will endeavour to respond to your request to access or correct your personal information within 30 days.
If we refuse your request to access or correct your personal information, we will provide you with written reasons for the refusal and details of complaint mechanisms. We will also take reasonable steps to provide you with access in a manner that meets your needs and our needs.
Please direct all privacy complaints to us via the contact details below.
At all times, privacy complaints:
We will commence an investigation into your complaint and inform you of the outcome once we complete the investigation. If you’re dissatisfied with the outcome of your complaint, you may refer the complaint to the Office of the Australian Information Commissioner.
If you have any questions, comments, requests or concerns, please get in touch with us at: hello@hopmedic.com